Purpose of the job:
To provide comprehensive executive support to a prominent family while also taking ownership of selected administrative and operational functions within their business.
This is a senior, standalone role suited to someone who thrives on responsibility, takes initiative, and can independently manage tasks from start to finish. The successful candidate will become a trusted partner, ensuring the family’s personal and administrative affairs operate seamlessly.
Salary Package:
- R35,000 – R50,000 CTC per month (depending on experience)
- Group Provident Fund (included in CTC)
- 15 days annual leave
- Permanent full-time position
- Working hours: Monday to Friday, 08:00 – 17:00 (after-hours availability may occasionally be required for emergencies).
Desired experience and Qualifications:
- Matric certificate.
- Minimum 5 years’ experience as a Personal Assistant or Executive Assistant.
- Excellent verbal and written communication skills in English and Afrikaans.
- Advanced Microsoft 365 proficiency (Outlook, Word, Excel, OneDrive, SharePoint and Teams).
- Exceptional organisational and time management skills.
- Proven ability to handle highly confidential information.
- Self-motivated with the ability to work independently and take ownership.
- Excellent problem-solving ability and attention to detail.
- Calm and professional under pressure.
Duties and Responsibilities will include:
Family Office
- Manage complex diaries, schedules, appointments and calendars for family members.
- Draft, proofread and manage professional correspondence.
- Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries.
- Plan and coordinate family events, functions and special occasions.
- Liaise with household staff, suppliers and service providers.
- Maintain organised electronic records using Microsoft 365 (OneDrive, SharePoint and Teams).
- Handle confidential personal and financial information with absolute discretion.
Business Support
Depending on your experience, responsibilities may include:
- Processing invoices and payments.
- Maintaining accurate financial records.
- Liaising with accountants and financial advisors.
- Reconciling expenses and ensuring documentation is audit-ready.
- Preparing quotations, processing orders and coordinating special projects.
- Managing operational tasks and ensuring successful follow-through across multiple stakeholders.
